Accounts Payable Manual
Safaricom suppliers must submit invoices via the i-Supplier Portal after goods or services are accepted. This section outlines key invoice requirements and payment timelines.
PO: Purchase Order: Order document issued by Safaricom to the Supplier while ordering goods or services
DNote: Delivery Note: Document accompanying supplied goods issued by the supplier to Safaricom
GRN: Goods Received Note: Document generated electronically by safaricom upon receipt of goods as an acknowledgment of goods received against issued DNote.
SOA: Statement of Account; this is a document that lists all invoices billed and yet to be paid as at request date. This should be sent to Safaricom Ltd by all active suppliers by close of the month i.e. SOA as at 31-Sept-2016 should be received by 01-Oct-2016. Main features are: Date of SOA, invoice date, invoice number, PO. No., invoice value, company letter head and Total outstanding Value.
TLR: Total Liability Report; This is a document that lists all open POs (values not utilized 100%) as well as any invoices issued without POs. This document should be sent by close of the month along with the SOA.
ISupplier: This is the Safaricom supplier portal which has all supplier information concerning POs, invoices and payments. All suppliers are to be created as users. Suppliers can forward a request to [email protected] and they will be assisted in registration and training.
PO receipting: This is whereby the requester of a service or goods acknowledges receipt of goods or services in Oracle. For goods, the requester posts a GRN and services a service receipt; this makes the PO available for invoice posting.
PAC: Preliminary Acceptance Certificate: This is a document issued by Safaricom to suppliers for progressive contractual services signed/approved after achieving predetermined milestones in the contract/PO. This document is used for PO receipting and subsequent payment.
FAC: Final Acceptance Certificate: This is a document issued by Safaricom to suppliers to signify the end of a contractual project signed/approved after the end of the warranty period. This document is used for PO receipting and subsequent payment of final retained amount.
AP account manager: (Accounts payables account manager): Every supplier has an AP account manager, this is usually the supplier's primary contact concerning invoicing and payments matters. New suppliers with finance inquiries can send an email to [email protected] where the AP account manager can address it.
DNote: Delivery Note: Document accompanying supplied goods issued by the supplier to Safaricom
GRN: Goods Received Note: Document generated electronically by safaricom upon receipt of goods as an acknowledgment of goods received against issued DNote.
SOA: Statement of Account; this is a document that lists all invoices billed and yet to be paid as at request date. This should be sent to Safaricom Ltd by all active suppliers by close of the month i.e. SOA as at 31-Sept-2016 should be received by 01-Oct-2016. Main features are: Date of SOA, invoice date, invoice number, PO. No., invoice value, company letter head and Total outstanding Value.
TLR: Total Liability Report; This is a document that lists all open POs (values not utilized 100%) as well as any invoices issued without POs. This document should be sent by close of the month along with the SOA.
ISupplier: This is the Safaricom supplier portal which has all supplier information concerning POs, invoices and payments. All suppliers are to be created as users. Suppliers can forward a request to [email protected] and they will be assisted in registration and training.
PO receipting: This is whereby the requester of a service or goods acknowledges receipt of goods or services in Oracle. For goods, the requester posts a GRN and services a service receipt; this makes the PO available for invoice posting.
PAC: Preliminary Acceptance Certificate: This is a document issued by Safaricom to suppliers for progressive contractual services signed/approved after achieving predetermined milestones in the contract/PO. This document is used for PO receipting and subsequent payment.
FAC: Final Acceptance Certificate: This is a document issued by Safaricom to suppliers to signify the end of a contractual project signed/approved after the end of the warranty period. This document is used for PO receipting and subsequent payment of final retained amount.
AP account manager: (Accounts payables account manager): Every supplier has an AP account manager, this is usually the supplier's primary contact concerning invoicing and payments matters. New suppliers with finance inquiries can send an email to [email protected] where the AP account manager can address it.